NomadPilot (“we,” “our,” “us”) provides digital tools, educational resources, and service coordination related to domicile services, mail forwarding, business compliance, and tax-related services delivered through licensed third-party professionals. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website(s), interact with our products, or use any services offered under the NomadPilot brand—including NomadLedger.

By accessing or using our services, you agree to this Privacy Policy.

1. Information We Collect

We collect the following categories of information:

1.1 Information You Provide Directly

• Name, email, phone number

• Residential and mailing addresses

• Government-issued identification information you choose to upload (for domicile or verification purposes)

• Business or entity information (LLC/S-Corp details, EIN, formation documents)

• Financial information (for billing and subscription payments)

• Tax-related information you voluntarily provide for use by contracted tax professionals

• Support messages or submitted forms

1.2 Information Collected Automatically

When you interact with our website, we may automatically collect:

• IP address

• Device identifiers

• Browser type and operating system

• Pages visited and referring URLs

• Usage analytics, including cookies and tracking technologies

1.3 Information Received from Third Parties

We may receive information from:

• Contracted tax professionals (CPAs, EAs) acting on your behalf

• Payment processors

• Mailing or logistics partners

• Identity verification providers

• Advertising or analytics platforms

2. How We Use Your Information

We use collected information to:

• Provide and manage domicile and mail forwarding services

• Provide guidance and support for residency, vehicle registration, or related filings

• Facilitate communication between you and contracted CPA/EA tax professionals

• Deliver tax preparation, bookkeeping, and compliance services through NomadLedger

• Process payments, subscriptions, and billing

• Improve website functionality, user experience, and service quality

• Send alerts, updates, confirmations, or marketing communications (you may opt out anytime)

• Maintain legal and regulatory compliance

We do not sell your personal information.

3. How We Share Information

We may share your information with:

3.1 Contracted Tax Professionals

Licensed CPAs and EAs whom you engage through our platform may receive the tax and financial information you voluntarily provide.
They operate independently and are responsible for their own professional obligations, compliance, and confidentiality practices.

3.2 Service Providers

Vendors who help us operate our business, including:

• Payment processors

• Cloud hosting services

• Email automation platforms

• Customer support tools

• Identity verification partners

These providers are only permitted to use your information as necessary to perform services for us.

3.3 Legal Reasons

We may disclose information if required to:

• Comply with law, regulation, court order, or subpoena

• Protect our rights, property, and safety, or that of users or others

• Prevent fraud, security issues, or misuse of our services

4. Your Rights and Choices

Depending on your location, you may have the right to:

• Access the personal data we hold about you

• Request corrections

• Request deletion (subject to service or legal requirements)

• Opt out of marketing emails

• Request a copy of your data

To make a request, email us at: hello@nomadpilot.io

5. Data Retention

We retain information only as long as necessary to:

• Provide your services

• Comply with legal, accounting, or regulatory obligations

• Resolve disputes

Tax-related data may be retained as required by professional and federal compliance standards.

6. Security

We use commercially reasonable administrative, technical, and physical safeguards to protect your information.
While we strive to protect your data, no transmission over the internet is ever 100% secure.

7. Children’s Privacy

Our services are not intended for individuals under 18. We do not knowingly collect data from minors. If we become aware of such collection, we will delete it.

8. Third-Party Links

Our website may contain links to third-party websites or tools. We are not responsible for their privacy practices.

9. Relationship With Tax Professionals

NomadPilot and NomadLedger do not provide tax advice, tax preparation, legal advice, or accounting services directly.
All tax services are performed solely by independently contracted licensed professionals (CPAs or EAs).
Use of our website does not create a CPA-client or attorney-client relationship with NomadPilot.

10. International Users

If you access our services from outside the United States, you acknowledge that your information may be transferred to and processed in the U.S.
By using our services, you consent to this transfer.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted with a new “Last Updated” date. Your continued use of our services constitutes acceptance of any modifications.

12. Contact Us

For questions about this Privacy Policy or our data practices, you may contact us at:

NomadPilot
Email: hello@nomadpilot.io
Website: www.nomadpilot.io